Adding a Zoom Link to your Desktop

by | Jun 2, 2020 | Technical Help

It’s very convenient to place an icon on your desktop so you can click and go directly to a Zoom meeting. This will save you the time and hassle of looking up your regular Zoom meeting addresses.

This set of directions was created on a Windows 10 workstation. There may be some variation with other versions of Windows.

Here are the necessary steps

Right click on a blank space on your desktop and you should see this:

Step 1 - Right click on desktop

Step 1 – Right click on desktop

Now mouse over New and click on Shortcut:

Step 1 - Mouse over New then click on Shortcut

Step 2 – Mouse over New then click on Shortcut

Then you should see this Create Shortcut dialogue box:

Step 3 - Create the Shortcut

Step 3 – Create the Shortcut

Now just paste the Internet address of your Zoom meeting and click the Next button. Then you’ll see this next dialogue box. Here, you can customize what to name it, like My Office Zoom Meeting or My BNI Zoom or any meaningful label you desire. Once you’ve named it, just click the Finish button:

Step 4 - Name your new Shortcut

Step 4 – Name your new Shortcut

There! You’ve created a working desktop Internet shortcut that will open up your default browser (like Firefox or Chrome or Edge) and take you directly to the Zoom meeting. It might look something like this (if you chose to name it My BNI Zoom like I did):

Step 5 - See your new Shortcut appear on your desktop

Step 5 – See your new Shortcut appear on your desktop

Changing the Icon

Now to get really fancy, we can change the icon that your new Internet shortcut uses to the Zoom icon. Here is how you do that:

Right click on your new Zoom shortcut and click on Properties. You should see something like this:

Step 6 - Set up new Shortcut's properties

Step 6 – Set up new Shortcut’s properties

Mouse over and click on Properties. Then you should see something like this:

Step 7 - Display the properties to set the desired URL

Step 7 – Display the properties to display or set the desired URL

The Properties dialogue box URL should show the URL you chose earlier. To change the icon the shortcut uses, click on the Change Icon button. You should see something like this:

Step 8 - Navigate to the desired icon

Step 8 – Navigate to the desired icon

The Change Icon dialogue box is where you choose the Zoom icon for your shortcut.

On a usual install on a Windows 7 or above workstation, you can simply copy and paste this over what’s already in the address area
If that worked, then you’re done!

If the above didn’t work then at this point you will need to browse to where Zoom.exe application is on your computer’s hard drive. Go ahead and click on Browse.
Note: Here is where you will most likely be navigating to, and the steps following this indicate a click by click (or directory by directory) navigation path to Zoom.exe:
C:\Users\[your user]\AppData\Roaming\Zoom\bin\Zoom.exe

Here are the individual steps:

  • Now click on System internal drive (C:) (this is usually the correct drive in most cases) in the address bar in your window.
  • Then click on the Users folder in the window.
  • Now you will need to click on whichever user YOU are on the computer. The user is indicated when you initially log into Windows. If you don’t know for sure, you can try clicking on the Windows icon in the bottom left corner of your screen and seeing if it is indicated there beneath a space under START and above items like Documents, Picture, Settings, and Power.
  • Now click on the AppData folder.
  • Then click on the Roaming folder.
  • Now click on the Zoom folder.
  • Now click on the bin folder.
  • Now click on Zoom.exe and click on OK.

Now click on the Apply button and you’ll save the new icon path.

You can now click on OK to exit the Properties box. Now you’re done! Make sure to test out your new desktop icon to ensure it works properly.

Duplicating the Zoom shortcut

You may need to have two or more Zoom shortcuts. Luckily, duplicating shortcuts is a lot easier than creating a new one. Here’s all you have to do.

Right click on your new Zoom shortcut and click on Properties. You should see something like this:

Step 6 - Set up new Shortcut's properties

View the new Shortcut’s properties

Just mouse over the word Copy and click on it. Now a copy of the shortcut is in your copy buffer.

Position your mouse to a blank spot on your desktop where you’d like to place the new shortcut. Right click and you should see something like this:

Step 1 - Right click on desktop

Right click on Paste

Just go ahead and mouse over the Paste option and click on it. The shortcut will be copied there. Note that it already has the Zoom icon!

Now go ahead and right click on the new shortcut to see this Properties dialogue box again:

Step 7 - Display the properties to set the desired URL

Display the properties to set the desired URL

Now either copy and paste (recommended if its a long complicated URL) or type in the correct URL for your next Zoom shortcut. When done click Apply and then OK.

The last step is to rename the new shortcut appropriately. Just right click on it again to see your choices once again:

Step 6 - Set up new Shortcut's properties

Rename the new Shortcut

Now just click on Rename and finish up the process!

Two Zoom Desktop Icon Examples

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